Administration/Clerical – Grade 3

Job Title : Administration/Clerical – Grade 3
Job Category : Admin & Clerical
Location : Civic Offices, Vale of Glamorgan Council
Hours Per Week : 37.00
Start Date : Immediate Start
Start Time : 08:30
End Time : 17:00
Salary: £9.81
Service Specific

To support the Complex Needs Team in duties associated with the formal assessment and intervention processes for children and young people with additional learning needs (ALN)

To assist with the preparation of documentation required for panel meetings

To assist in updating pupil records on the ONE database, which includes uploading relevant reports, emails and running relevant reports.

To provide administrative support to the service managers to ensure all correspondence and emails received are uploaded to ONE

To assist with the management of the generic ALN referrals email inbox.

To provide support for the Educational Psychology service in processing and recording relevant referrals.

To maintain annual leave records for staff within the ALN and Wellbeing service.

To assist with the management of the LAs Management of attendance policy to alert managers to relevant triggers and to maintain accurate records

To manage the requirements of the SEN training programme

To assist with processing invoices and accurately code

To process supply time sheets

To assist with the development of the LAs WEB pages for the service

Service Generic to ensure cover at all times

To provide administrative support for the team and other service areas

To assist with word processing of reports, letters and updating ONE/EMS for team members and service managers

To cover the ALN (Inclusion) Helpline and provide advice and guidance to all service users

To take minutes of meetings

To deal with incoming and outgoing mail

To cover responsibilities of all aspects of the support work team, particularly when team members are absent from work

To assist with management and development of the ONE/EMS database

To develop, update and maintain manual/electronic systems

To collate, interpret data as requested to provide management information for service managers