Administrator Level 3

Job Category : Sec / Admin

Location :Kinmel Park Depot, Denbighshire County Council

Hours Per Week : 37.00

Start Date : Immediate Start

Start Time : 08:00

End Time : 16:00

Salary: £12.18

JOB PURPOSE

Under the guidance of senior staff: be responsible for undertaking administrative, financial, organisational processes within the service / directorate.  Assist with the planning and development of support services.

PRINCIPAL RESPONSIBILITIES

          Deal with complex reception/visitor etc. matters.

          Contribute to the planning, development and organisation of support service systems/procedures/policies.

          Coordinate events as required.

          Manage manual and computerised record/information systems.

          Collate data/information and produce reports/information/data as required

          Collate complex documents and other IT based tasks.

          Provide administrative and organisational support to other staff. 

          Operate relevant equipment/ICT packages (e.g. Word, Excel, databases, spreadsheets, internet)

          Provide administrative and organisational support including minute taking.

          Processing invoices, coding sheets, monitoring and inputting onto budget spreadsheets.

          Provide guidance and support to staff and others.

          Arrange, attend and participate in regular meetings .

          Participate in training and other learning activities and performance development as required.

          Be responsible for petty cash as and when required.

          Provide cover for comparably graded colleagues or above due to holidays, sickness and other unforeseen events.

          Ensure confidentiality is maintained at all times.

          Undertake other relevant duties as agreed by Line Manager.

QUALIFICATIONS & EXPERIENCE

          Experience of development, management and operation of administrative systems.

          NVQ 3 or equivalent qualification or experience in relevant discipline.

          Excellent numeracy/literacy skills.

          Excellent communication skills

KNOWLEDGE & SKILLS

          Effective use of ICT and other specialist equipment/resources.

          Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation.

          Excellent ICT skills.

          Work constructively as part of a team, understanding roles and responsibilities and your own position within these.

          Ability to self-evaluate learning needs and actively seek learning opportunities.

EDUCATION & QUALIFICATIONS

5 GCSE’s, Grades A – C or equivalent to include Maths and English

NVQ level 3 or equivalent qualification or experience in relevant discipline            

ECDL or equivalent or commitment to gain within 18 months of appointment

RELEVANT EXPERIENCE

Experience of development, management and operation of administrative systems          

Experience of working within local government

JOB RELATED KNOWLEDGE    

Excellent IT skills to include word processing, spreadsheets and databases

Full working Knowledge of relevant polices/codes of practice & awareness of relevant legislation           

Note taking

SKILLS  

Excellent numeracy and literacy skills 

PERSONAL QUALITIES

Ability plan and prioritise the delivery of workload

Excellent communication skills – face to face, in writing, telephone and email

Work constructively as part of a team

Respects and maintains confidentiality at all times

OTHER REQUIREMENTS          

Empathy with the Welsh language and culture         

Ability to speak Welsh