Business Support Officer (BR6)

Job Category : Admin / Clerical
Location : Civic Centre, Bromley Council
Hours Per Week : 36.00
Start Date : Immediate Start
Start Time : 08:45
End Time : 17:00
Salary: £11.00

Business support to the Central Placement Team.

1. To co-ordinate appointments, attend and minute funding and service panels. Ensuring that all funding approvals remain current.
2. To receive referrals and paperwork for panels, ensuring that these are copied and circulated to panel members in line with the Terms of Reference for each panel.
3. To ensure the completion of all paperwork and actions from panel decisions are disseminated to responsible officers in a timely, professional, efficient and positive manner. To follow through on any actions required, e.g. notifications to other boroughs when children are placed.
4. To liaise with Finance section ensuring all relevant information is provided to enable contracts to be issued and payments made.
5. To issue contract renewal letters to external providers of children’s Fostering and Residential placements in response to Funding Panel decisions.
6. To be responsible for updating the Liquid Logic database with placement Service Agreements.
7. To manage the “One Stop Shop” access points (telephone and email) for all foster payment queries recording all enquiries and disseminating to necessary staff /teams for a response. To monitor completion of any follow up action.
8. To obtain 6 monthly review papers from care co-ordinators (Oxleas) in a timely manner.
9. To maintain Team Bromley and any other computerised or manual systems required with details of services commissioned and providers to ensure accurate financial and care records are held by the Authority.
10. To participate in a rota of panel support with other panel administrators, covering where necessary for sickness and annual leave.
    EXPERIENCE
11. At least two years’ experience of general office administration
12. Experience of organisation and minuting of meetings
13. Experience of working in local authority environment
14. Experience of working in a stressful and pressurised environment

QUALIFICATIONS

1. To be literate and numerate is essential.
2. Educated to first degree level is desirable