HR Assistant

Job Category : Administrative / Clerical
Location : Maidstone House, Swale and Maidstone Borough Council
Hours Per Week : 18.00
Start Date : Immediate Start
Start Time : 08:30
End Time : 17:00
Salary: £11.42

Providing the first point of contact for queries from members of staff, managers and candidates relating to all aspects of the HR Shared Service – by email, telephone or face to face

Administration of recruitment processes including organising interviews, delivering interview testing, offers, pre-employment checks and induction

Responsible for data input into iTrent (Payroll/HR system) for payroll, recruitment administration, training course administration, sickness etc and the production of related correspondence – letters, contracts etc under the guidance of HR Advisors, the Payroll Manager or Learning and Development team

Organisation of routine logistics for HR, Training and Payroll activities e.g. booking rooms, co-ordinating diaries, photocopying material for recruitment and training events

General office administration duties

Checking, processing and recording invoices, and recharging as appropriate, end of year checking to ensure everything processed for Finance close down.

Electronic filing (iTrent and Anite) to ensure that HR and Payroll information is stored securely and systematically in line with GDPR legislation

Collating data to enable team members to produce reports e.g. sickness figures and running reports for recruitment checks.

Ad hoc projects in conjunction with other members of the HR Shared Service e.g. recruitment fairs, health and wellbeing week, corporate working groups

Skills and Abilities
Ability to use Microsoft software (Word, Excel, PowerPoint) to a high standard
Highly developed numeracy and literacy skills
High level of customer service skills