Operational Finance and Admin Assistant

Job Category : Admin & Clerical

Location :Vision Products, Rhondda Cynon Taf County Borough Council

Hours Per Week : 20.00

Start Date :Immediate Start

Start Time : 09:00

End Time : 17:30
Salary: £12.88

To provide an efficient financial and administrative support service to the department.

SPECIFIC RESPONSIBILITY

•          Check invoices to ensure the goods have been received and the invoice details are correct and coded accurately 

•          To batch the invoices for authorisation

•          To record invoices paid within the required procedure 

•          To work with suppliers/contractors in ensuring invoices are received in a timely manner

•          To work with Managers to provide financial information for budget monitoring and billing

•          To provide administrative support services Vision Products as and when required

•          To update e forms as required on the Vision system

•          To assist the Management Team in the co-ordination of leave/absences across the team

•          To update management information systems as required

•          To manage the booking of the meeting/demonstration room at Pontyclun

•          To undertake reception duties as required

•          Liaison with all internal and external Customers (both written and verbal) on matters relating to payment and invoice queries.

•          To carry out health and safety responsibilities in accordance with the Division’s Health & Safety Responsibilities document.

•          To undertake such other duties and responsibilities commensurate with the grade, as may be reasonably required by the Service Director, or as a mutually agreed development opportunity.

KNOWLEDGE / 

EDUCATION 

            Level 1 Welsh Language skills (Basic reading, writing, speaking and understanding) with the aim of improvement through CPD

Knowledge of data protection requirements

            Knowledge of community equipment services

EXPERIENCE    Experience of working with a range of customers, suppliers and contractors

Experience of meeting deadlines to provide services

Experience of working with a range of IT packages   Experience of working with budgets

COMPETENCIES           

1.         Achieving Results        Plans and prioritises in advance to meet deadlines

Is flexible, can switch tasks / roles / prioritises to accommodate changes or new information

2.         Personal Effectiveness            Has strong computer skills, effectively uses current computer systems

Has an action-focused attitude to new challenges and change

3.         Communicating Effectively     Shares information with others, gives others the full picture

Communicates clearly and concisely4.         Working in a Team      Helps and supports other team members