Property Technical Support Assistant (Grade 14)

Job Category: Financial
Job location: The Crescent, Taunton, Somerset, TA1 4DY, Somerset Council
Hours per week: 35
Start date: Immediate start

Salary: £12.65 per hour

Working from home , but with one day a week in County Hall Taunton and Occasionally Chelston Depot in Wellington.

Main Responsibilities & Duties

1. Process incoming supplier and sub-contractor certification & invoices, relating to the Property Compliance Housing, inputting data from contractors, electronic portals, e-mails, property officers etc resolving any associated queries.  Review and identify issues with documents as required, referring to the Property Compliance Specialist or the Compliance Manager for resolution and authorisation for payment.

         2. Liaise with supplier and sub-contractor credit control department, internal housing and data teams, auditors            etc..

          3.Create new supplier and sub-contractor purchase orders.  Monitor open purchase orders to identify whether              sufficient levels of order values are in place to cover future invoices.  Provide relevant information to the          compliance teams       

4. Maintain the Council’s preferred property asset management  & compliance system and ensure all the al data records relating to property maintenance are accurate and up to date.

5. Provide or coordinate business support for corporate cross-dept business information request/actions.  Maintain consistency and accuracy of appropriate business, systems and financial activities across the Group.

6. Support the Compliance Manager in completing the weekly, monthly and annual reporting requirements.

7. Use and/or manipulate reporting and recording systems to provide senior officers with management/performance information, identify areas of concern and make recommendations/referrals.

8. Maintain a working knowledge of relevant SCC policies, standards and procedures and advise Managers of changes or breaches which require action. Understand and apply relevant systems regulations/processes.

9. Use standard and bespoke IT systems and applications, e.g. SAP, C365, Open Housing Outlook, Excel, Word and Teams.  Identify training needs and recommend appropriate solutions.

10. Understands, upholds and promotes the aims of the council’s equality, diversity and inclusion policies; health, safety and wellbeing of self and others; and Organisational values in everything they do. Equality and Diversity practice covers both interaction with staff, service users and communities and includes challenging discrimination and promoting equality of opportunity for all.

Contacts & Relationships

• Work closely with the Property Compliance Team particularly the Compliance Manager and Compliance Specialists and compliance operatives .
• Occasional contact with senior property managers seeking advice and/or information.