Job Board

Job Category : Admin / Clerical
Location : GEORGE MEEHAN HSE WG N22 8YX, London Borough of Haringey
Hours Per Week : 25.00
Start Date : Immediate Start
Start Time : 10:00
End Time : 15:00
Salary: £18.63
This role is to provide executive and administrative support to the Leader of the Council including managing her diary and inbox; dealing with correspondence; meeting and greeting visitors for meetings; liaising with internal and external stakeholders. The role will include working closely with the Head of the Leaders Office, the EA to the Chief Executive, the Cabinet Support Team and the Leader and Cabinet Members. A high degree of professionalism and integrity is required; along with excellent written and oral communication skills. The role will suit someone who enjoys juggling a range of tasks in a busy office environment.

Job Title : Administrative Assistant – grade E
Job Category : Admin & Clerical
Location : Preston Campus, University of Central Lancashire
Hours Per Week : 36.25
Start Date : Immediate Start
Start Time : 08:45
End Time : 17:15
Salary: £12.09
This is a three month contract in the first instance. The role involves organisation, administration and support for teaching and assessment in professionalism, portfolio and communication skills on the Medicine course at UCLan. A high degree of organisational skills would be an asset.
Job Purpose:
The postholder will predominantly provide comprehensive support to ensure the successful delivery of portfolio and group teaching sessions across the MSQC (Medical Skills and Quality Care) module in Phase 1 MBBS /MPAS (Years 1 + 2 of the programme). The postholder will further administer and coordinate the portfolio including the e-portfolio of the School of Medicine for Phase 1. This includes liaison with external e-portfolio staff and phase 2 as appropriate and managing the technical side of the e-portfolio.
They will undertake the role of coordinating, administering and organizing the effective delivery and evaluation of group sessions across the School of Medicine MBBS/MPAS Phase 1 MSQC module. This includes planning, timetabling, attendance monitoring and liaising with and supporting internal and external providers and staff.
It also involves support and management of the Professionalism Event Form and Dashboard for Adhoc Worker systems of the School of Medicine. The postholder might also support the coordinating, administering and organizing of the delivery of small group teaching in other School of Medicine courses, particularly the Physician Associate programme, based at Preston Campus, if time allows.
Work Experience
Significant experience of organising, updating and maintaining accurate computerised records and files, particularly spreadsheets.

Experience of working in an environment with a high degree of customer contact, in particular working with students.

Experience of working independently.

Experience of working as part of a team.

Experience with administering meetings, agendas and minute taking

Education/Qualifications

A range of GCSEs or equivalent, including English Language and Maths at Grade C or above or equivalent experiential learning.

A Level or equivalent qualification.

Job Category : Administration
Location : Durban House, West Sussex County Council, Bognor Regis
Hours Per Week : 37.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:30
Salary: £10.83
Join us – Make a difference in our communities:
The Prevention Team delivers targeted programmes to those who are most vulnerable to keep them safe. The programmes are designed to help adults, children and communities to fulfil their potential and support a prosperous economy through reducing risk, injury and property damage.
Directorate Group: Fire & Rescue Service
Location: Bognor Regis

Required Experience, Skills & Qualifications
Experience:
• Experience of providing high-level administrative support
• Front line customer care both through telephone , electronic mailing systems and face to face interaction
• Experience of administrating financial management systems (desirable)
• Experience of providing mentoring/coaching/on-the-job training to colleagues to maximise their specific capabilities( desirable)
• Experience of working with or in the Fire and Rescue Service (desirable)

Key Skills:
• Strong verbal and written communication skills to engage effectively with a range of people to create and maintain effective working relationships.
• Ability to organise, prioritise and plan own workload to meet deadlines and targets.
• Problem solving skills with the ability to anticipate problems and resolve issues independently.
• Excellent IT skills in Microsoft Word, Powerpoint, Excel, use of Internet and other web-based applications, for the integral use of word processing, analysis and research of data.
• Excellent literacy and numeracy skills in order to assist with purchasing and budget monitoring
*Please note that this role is predominantly home-based, but the postholder might be asked to complete initial training in Bognor and attend occasional meetings.

Job Category : Admin & Clerical
Location : Priory House, Central Bedfordshire Council
Hours Per Week : 37.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:00
Salary: £8.91
Can be part time if needed, no less than 20 hours though

Job Category : Admin & Clerical
Location : Contact One Vale (C1V), Vale of Glamorgan Council
Hours Per Week : 37.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:00
Salary: £10.01
Contact OneVale are inviting applications for Welsh speaking Customer Service Advisors to join our busy contact centre in Barry. This is a fantastic opportunity to join our established team, handling varied enquiries which span many different service areas within the council. We are looking for motivated team members who thrive in providing exceptional customer service in a varied and fast moving environment!

Job Title : Senior Information Governance Officer
Job Category : Admin / Clerical (Kingston & Richmond)
Location : 42 York Street, Achieving for Children
Hours Per Week : 36.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:00
Salary: £20.25
The Senior Information Governance Officer will work closely with the Information Governance Lead and Data Protection Officer to support the development of information policies and procedures that ensure AfC complies with UK data protection law and good information management practice, the post holder will advise on all aspects of information governance and records management to internal stakeholders, and coordinate and process information requests from customers. The postholder will assist the Data Protection Officer (DPO) to investigate and respond to data breach incidents including deputising for the DPO as required.
The postholder will develop and maintain information governance tools and standards such as the retention schedules, information asset register and records management. Support and lead on work streams to sustain our compliance with the General Data Protection Regulations (GDPR) and Data
Protection Act 2018 (DPA). Respond to Freedom of Information requests and data subject requests including the redaction of information, preparation of reports for the public. The Senior Information
Governance Support Officer will work with Heads of Service within AfC to collect information required for Freedom of Information and Subject Access Requests.

Qualifications
Educated to a degree level or equivalent experience
Maths and English GCSE or equivalent
Skills and experience
Experience of working in Children’s Service environment.
Ability to manage colleagues, including offering line management and performance management
Knowledge and understanding of the relevant legislation e.g. the Data Protection Act 2018,
General Data Protection Regulations (GDPR), Freedom of Information.
Knowledge and understanding of the importance of confidentiality and information governance and security principles.
The ability to foster good working relationships with a range of colleagues both internally and externally.
Significant experience of using IT including Google, Microsoft Office and Adobe
Ability to communicate clearly and effectively, both orally and in writing, with a wide range of individuals explaining specialist/complex issues
Well organised and process driven with proven ability to plan and organise a broad range of complex activities
Experience in leading a team, undertaking line management, performance management and change management.
● 2

Proven experience of developing Information Government (IG) policies and procedures
Experience of addressing specific equality or diversity issues within your practice with colleagues/service users and taking action to solve them.

Job Category : Administration
Location : Durban House, West Sussex County Council
Hours Per Week : 37.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:30
Salary: £10.83

Join us – Make a difference in our communities:
The Prevention Team delivers targeted programmes to those who are most vulnerable to keep them safe. The programmes are designed to help adults, children and communities to fulfil their potential and support a prosperous economy through reducing risk, injury and property damage.
Directorate Group: Fire & Rescue Service
Location: Bognor Regis

Required Experience, Skills & Qualifications
Experience:
• Experience of providing high-level administrative support
• Front line customer care both through telephone , electronic mailing systems and face to face interaction
• Experience of administrating financial management systems (desirable)
• Experience of providing mentoring/coaching/on-the-job training to colleagues to maximise their specific capabilities( desirable)
• Experience of working with or in the Fire and Rescue Service (desirable)
Key Skills:

• Strong verbal and written communication skills to engage effectively with a range of people to create and maintain effective working relationships.
• Ability to organise, prioritise and plan own workload to meet deadlines and targets.
• Problem solving skills with the ability to anticipate problems and resolve issues independently.
• Excellent IT skills in Microsoft Word, Powerpoint, Excel, use of Internet and other web-based applications, for the integral use of word processing, analysis and research of data.
• Excellent literacy and numeracy skills in order to assist with purchasing and budget monitoring
*Please note that this role is predominantly home-based, but the postholder might be asked to complete initial training in Bognor and attend occasional meetings.

Job Category : Admin & Clerical
Location : Badminton Road Council Offices, South Gloucestershire Council
Hours Per Week : 30.00
Start Date : Immediate Start
Start Time : 08:30
End Time : 17:00
Salary: £10.62
Please note this role will be a combination of home and office based working in South Gloucestershire.
Note taker – covering Business Support child protection

• Covering child protection conferences (curretntly still home working and virtual but subject to change)
• Take and type up accurate minutes. Desirable short hand
• Good telephone manner.
• Covering various admin support

Job Category : Admin / Clerical
Location : Hackney Town Hall, Hackney Council
Hours Per Week : 36.00
Start Date : Immediate start
Start Time : 09:00
End Time : 17:00
Salary: £18.48
DBS Required
The postholder will manage a caseload of people in structured treatment for drug and/ or alcohol; providing tangible interventions to enable them to secure sustainable paid employment in line with their preferences. Utilising the Individual Placement and Support (IPS) approach; providing person centred advice and guidance to clients, whilst building positive relationships with local employers and maintaining links with the clinical team, to enable clients to move into suitable employment.
The post holder will work as part of a community drug and alcohol treatment service, maintaining positive and integrated relationships, fostering a holistic approach to recovery through employment. Additionally, the postholder will be expected to work with the wider Employment, Skills and Adult Learning Team to maximise opportunities for the client group, whilst fostering a collaborative approach to employment support.
EXPERIENCE AND KNOWLEDGE

Knowledge of Individual Placement and Support Model
Experience working in employment services supporting people to obtain or keep work

Proven experience of meeting/ exceeding outcomes and targets
Detailed knowledge and understanding of the barriers faced by people accessing services for the treatment of substance use and alcohol and/ or other vulnerable people in accessing employment
Demonstrated, extensive experience of providing employability support or training, with a track record in high retention/completion rates and achieving tangible outcomes.
Knowledge of the local employment market and employer needs
Experience of working within a performance driven environment and reporting on delivery
Experience of developing positive relationships with employers/ partner organisations to secure employment for marginalised groups.

Significant experience of delivering information to people with diverse communication needs
Working knowledge of a broad range of occupations/ jobs and appropriate labour market knowledge

SKILLS

Excellent verbal, written and presentational skills with the proven ability to present complex information in a simple manner.

Ability to work closely with and establish positive relationships with employers, clients, colleagues, partner organisations and clinicians
Effective interpersonal skills appropriate to a wide range of situations and a proven ability to anticipate problems and provide creative and effective solutions to resolve them.
Excellent motivational, communication and listening skills
Outstanding interpersonal skills and ability to build rapport with a range of people
Ability to model recovery focused practice including co-production
Team orientated; able to work collaboratively within a multi-disciplinary team

Willingness to work outside normal working days for public and Council meetings and to achieve deadlines.

Job Category : Sec / Admin
Location : Edge Hill CFC, Liverpool, L7 1PH, Liverpool City Council
Hours Per Week : 35.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:30
Salary: £11.45
MAIN AREAS OF RESPONSIBILITY:

1. To provide regular budgetary statistical and other information to Managers & assist teams and managers in the provision of financial protocols for services
2. To assist with cash handling, bank accounts and related financial systems
3. To input on all appropriate financial payments systems including and take responsibility for processing pay runs & reports
4. To liaise with Exchequer Management, team leaders and social workers as required to ensure all protocols, audit requirements, standing orders and systems are adhered to
5. To arrange, attend and minute/record Panels as required across Children and Young People’s Services
6. To collate and distribute item reports within agreed timescales and assist with the Quality Assurance of items reports as appropriate
7. Co-ordination of committee reports and provide appropriate guidance to senior managers
8. To ensure that minutes and decisions are distributed to authorised recipients within agreed timescales and in accordance with appropriate data protection guidelines
9. To offer guidance to the panel chair and members on procedural issues and timescales and progress actions/panel decisions as required
10. To ensure recommendations are recorded on appropriate ICT systems within agreed timescales
11. To work within a Performance Management Framework and to aspire towards the objective and targets set out in individual performance plans
12. To prioritise and manage work in line with guidance from line manager and complete work to the necessary standards and timescales agreed
13. Engage in and contribute to professional development as and when appropriate
14. Maintain confidentiality of information at all times in accordance with the information governance requirements including the principles of Freedom of Information Act and Data Protection Act
15. To provide such other assistance as deemed necessary to ensure that the administrative function is carried out
16. To provide support to social care staff around Children’s systems, such as Liquid Logic and Controcc
17. Engage in and contribute to personal development activities and training
18. To carry out any other tasks reasonably required of the post holder

To ensure compliance with the Council’s policies on diversity, equal opportunities and health and safety

Job Category : Admin / Clerical
Location : Hackney Council
Hours Per Week : 36.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:00
Salary: £15.74
The name of the position is called ‘Benefits & Housing Needs Assistant’ and the role sits within the Complaints Team. The Complaints Team is a very busy business area within the Benefits & Housing Needs Service that deals with complaints, members enquiries, mayor enquiries, MP enquiries and Freedom of Information requests.

The successful candidate will be a lone worker, based from home and will be responsible for triaging new / existing complaints. Primarily determining whether the query has been correctly signposted to our service. If the query has been misdirected to us, then the post holder will redirect the query to the correct business area.

For all cases that require action from the Benefits & Housing Needs Service, the successful candidate will then assign the query to a member of staff, so they can commence the process of investigation and draft response. On approval of the draft response, the post holder will ensure that all approved responses are correctly formatted to our Corporate standards and sent (by post / email) to the correspondent in a timely manner.

Throughout this process, the post holder will be responsible for ensuring the service maintains an accurate audit trail of all queries handled by this service. The post holder will be expected to work closely with all case handlers across the service providing advice and technical support on the use of our business system where necessary.

The successful candidate;

a) Must be able to empathise with customers to understand the concerns conveyed in their formal queries to us. (mandatory requirement)
b) In-depth understanding of how large organisations are set up and how to dynamically cross team work across a variety of business areas to achieve core objectives. (mandatory requirement)
c) Must be an adept communicator, well organised time keeper, positive self-starter, with the ability to prioritise their day-to-day work, that works well on their own and/or as part of a team. (mandatory requirement)
d) Must be ICT literate with the ability to use computer devices proficiently, whilst using a range of digital applications to communicate with staff colleagues effectively. (mandatory requirement)
e) An adept understanding of spreadsheets and report building functions within Excel / Google sheets platforms. (desirable requirement)
f) Must have experience of handling personal data and should understand the high importance of data protection and how to keep personal customer data safe and secure at all times. (mandatory requirement)

Training will be provided to the right candidate. Work equipment will be provided. The post holder may be required to carry out tasks commensurate with the SC6 grade of the post.

The Complaints Team is a high profile business area that liaises at all levels with staff, providing key learning insights through advanced data analytics. The Team prides itself on being one of the key drivers that helps business areas grow and improve across the division.

Job Category : Admin / Clerical
Location : Queensbridge Trust, Hackney Council
Hours Per Week : 36.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:00
Salary: £21.65
As the CHSCP Strategic Data Analyst you will lead on the provision of high-quality intelligence providing advice, analysis and interpretation to the City and Hackney Safeguarding Children’s Partnership. Using expert knowledge, the post holder will develop contemporary threat assessments to strengthen decision making, improve scrutiny and enhance tactical decision making of safeguarding partners and relevant agencies of the CHSCP. The post holder will make a real and demonstrable difference to safeguarding activities across the City of London and Hackney.

Qualification

A degree level qualification or equivalent ability as evidenced by experience of working at a high level of qualitative and quantitative analysis, conceptual and practical thinking.

Experience

Significant experience of providing specialist / complex data analysis and reporting with a successful record of using analysis in a complex organisational setting to drive improvement.

Experience in successfully overseeing and managing a variety of research projects and achieving targets.

Extensive experience of utilising multiple sources of information to provide specialist data analysis, interpretation and presentation, utilising spreadsheets, maps and analytical tools.

Experience of managing complex relationships and achieving results.

Experience of working collaboratively to effect change with senior managers or commissioners

Experience and proven ability of writing succinct reports and presenting complex data and information in a wide range of formats.

Experience of direct involvement in the preparation and / or presentation of documents and reports and the ability to prepare summary performance information and analysis to inform decision making, practice and policy.

Experience of partnership work including private, statutory, voluntary and community sector; recognising and taking account of organisational differences in structure and working practices.

Knowledge

A good understanding of the safeguarding agenda for children and young people, including local, regional and national context. Understands the role of City and Hackney Safeguarding Children Partnership.

Expert knowledge of data management and techniques; demonstrated knowledge in understanding and using advanced ICT software which enables the user to manage complex datasets, visualise multiple large datasets and overlay data sources.

Knowledge of data security and confidentiality issues.

Working knowledge of database design, structure, administration and associated tasks and responsibilities.

Skills and Abilities

Excellent analytical skills. Ability to gather information from wide ranging sources and analyse thoroughly to make recommendations that inform decision making.

A passion for using intelligence tools to provide meaningful data analysis; ability to construct and effectively communicate data stories using data visualisation techniques and narrative storytelling.

Ability to think analytically, to create and use concepts to explain and interpret situations, link pieces of information, create and communicate a rich pool of ideas to positively impact on practice.

Highly developed interpersonal and communication skills, enabling communication orally and in writing with people at all levels, including the ability to adapt communication methods to suit the audience.

Ability to work accurately in a pressurised environment, adapt rapidly, manage competing priorities and deliver on service provision, and projects within changing circumstances and priorities.

Demonstrated consultative, interpersonal, communication and negotiation skills including the ability to deal with complex issues in a sensitive and appropriate manner.

An ability to manage competing demands, make decisions, work methodically, think systematically, achieve targets and co-ordinate own workloads to meet agreed timescales.

An understanding of relationship management and the capacity to establish and maintain effective communication and working relationships. The ability to use initiative and approach individuals and agencies in order to obtain additional information.

A commitment to safeguarding children and contributing to partnership activities to meet statutory and professional responsibilities with regard to safeguarding children.

Job Title : Level 4 Administrator
Job Category : Admin & Clerical
Location : Priory House, Central Bedfordshire Council
Hours Per Week : 37.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:00
Salary: £10.00
Your Team :
The Services deliver a wide range of high cost, high profile, statutory services to residents. These include Highways Maintenance and Management, Waste Collection, Street Cleansing, HWRCs, Waste Disposal, Grounds Maintenance, Pest & Dog Control and two closed landfill sites. The service also includes delivery the Council’s Sustainability Plan.

Your Customers :
Council Staff
• Members of the public
• Elected Members
• Town & Parish Councils
• Environmental Services Contractors
• MPs, Government officials, senior civil servants, senior personnel from local councils and partner organisations
Your Role :
Provide support to the Assistant Director and the Highways and Environment Management Team including diary management, organising meetings and overseeing emails.
• Log, acknowledge, respond and monitor correspondence and enquiries for example from MP’s, Councilors, customers, FOI’s and complaints.
• Coordinate and respond to internal inquiries for information about the service area.
Health & Safety :
• Visual display – regular use.
• Working alone.
• Risk of verbal abuse.
Work Pattern :
Standard Monday to Friday with flexibility subject to business needs.
Work related travel :
Limited.

Job Category : Admin / Clerical
Location : RIVER PARK HOUSE, London Borough of Haringey
Hours Per Week : 36.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:00
Salary: £14.90
A Enforcement Support Officer is required to support the delivery of an efficient, high quality ‘first response’ service that reacts quickly
to complaints about housing related nuisance, Antisocial behaviour, Enforcement and takes appropriate action to ensure that all cases are logged on council systems and allocated to staff for investigation where appropriate.

Job Title : Health Protection Practitioner SC2
Job Category : Admin / Clerical
Location : Stoke Newington Town Hall, Hackney Council
Hours Per Week : 36.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:00
Salary: £12.26
PURPOSE OF THE JOB:

The Health Protection Practitioner role is designed to promote the work of the council’s Public Health team within the local community.
In respect of Covid-19, they are responsible for:
Assisting the community with rapid testing services ensuring adherence to health and safety protocol
Supporting community collection pop-up points and outreach activity, related testing awareness activity, ensuring adherence to health and safety protocol

OTHER DUTIES AND RESPONSIBILITIES:

May be called upon to assist in other areas of the Emergency Logistics function which includes PPE and test kit distribution across Hackney & CoL
KILLS, ABILITIES & KNOWLEDGE:

Experience in compliance roles against regulatory guidelines preferred
Experience supporting operations in a customer facing environment
Experience at events &/or public health environments
Willingness to work outside, if required
Excellent customer service skills
Agile approach to work to suit business needs in a fast changing environment
Ability to remain calm under pressure
Act in accordance with the Council’s Constitution and Code of Conduct
Strong communication skills

PERSONAL STYLE AND BEHAVIOURS:
Care for the community
Self motivation, whilst being a strong team player
Value Equality & Diversity

DESIRABLE CRITERIA
Hackney resident and knowledgeable of the local area
Experience working in a Covid Testing or Public Health services environment or community outreach
Full, clean UK driving license
First-aid trained

Job Title : Children, Young People & Learning Coordinator CYPL Coordinator
Job Category : Administration
Location : County Hall, West Sussex County Council, Chichester
Hours Per Week : 37.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:30
Salary: £10.83
You’ll be providing self-directed and proactive, confidential professional business and administrative support. This will include directly supporting the work of social workers by updating databases, attending complex meetings to produce written records, and providing assistance to senior leaders to enable them to deliver their strategic objectives and key outcomes.
Currently working from home. Requirements to support events and added meetings in office (minimal, but could be required in future)

Job Category : Admin / Clerical
Location : Hackney Service Centre, Hackney Council
Hours Per Week : 36.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:00
Salary: £15.74

PURPOSE OF JOB:

To provide administrative support to the Tenancy & Leasehold Service Division covering a wide range of areas including general financial administration, personnel administration, recruitment organising and administration, health and safety systems management, correspondence logging and management, facilities management as well as provision of personal support to Heads of Service.

Qualifications and Knowledge Requirements:

1. Experience of office systems i.e. maintenance of computerised and manual filing systems
2. Experience of working in a financial environment and budget monitoring
3. Experience of using own initiative to suggest new ways of doing things and positively embraces change.
4. Experience in monitoring, achieving and exceeding individual targets.
5. Experience of contributing to service improvements that takes account of the needs of diverse stakeholder groups.
6. A good knowledge of dealing with the public on a day to day basis.

Skills and Abilities:

7. Ability to process online ordering of goods and services and process payment request in
   accordance with financial regulations.
8. Ability to work as part of a team with a diverse workforce.
9. Ability to present data for monitoring and reporting purposes.
10. Ability to develop effective working relationships with a range of both internal and external stakeholders at all levels.
11. Good written and verbal communication skills with internal and external stakeholders.
12. Ability to initiate and maintain efficient and effective administrative processes.
13. Ability to assess and interpret information in order to identify issues or problems.
14. Ability to plan and priorities own workload to meet individual deadlines and performance targets.

Job Category : Admin & Clerical
Location : Bridgend Council (SRS), Vale of Glamorgan Council, Wales
Hours Per Week : 37.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:30
Salary: £11.96
2 posts to complete verification and validation checks on food businesses for food hygiene and food standards to update database and identify high risk businesses for referral to officers

Experience
Experience of working in a Food Team

Technical experience in Food Safety sampling Procedures

Knowledge

Awareness of Food Safety and Port Health Issues

Job Category : Sec / Admin
Location : County Hall, Northallerton, DL7 8AD, North Yorkshire County Council
Hours Per Week : 37.00
Start Date : Immediate Start
Start Time : 09:00
End Time :n 17:30
Salary: £10.21

Countywide Continuing Healthcare Team
A unique opportunity has arisen to work with the Countywide Continuing Healthcare Team for NYCC. The majority of the role is working closely with our colleagues in the CCG and providing business support to the CHC assessment team and to the CHC countywide process including timely support for people discharged from hospital.
The role requires daily use of liquid logic adults (LLA) & Microsoft office (excel, outlook & teams).
The role requires effective organisational skills, time management and decision making. It includes monitoring and responding to incoming emails, including enquiries and appointments and, regular communication with both the CCG and the CHC Team Manager, in order to arrange appointments and ensure that the tasks for the DSTs are completed in a timely way.
All of our team are currently working virtually (home based working) rather than face to face with meetings completed using MS Teams. There are regular team catch-ups via teams for support.
The roles are until the end of September 2021 and are Monday to Friday (day time office hours). 37 Hours per week.
If you have experience and an interest in this area we would like to hear from you.

Job Title : Administration/Clerical – Grade 3
Job Category : Admin & Clerical
Location : Civic Offices, Vale of Glamorgan Council
Hours Per Week : 37.00
Start Date : Immediate Start
Start Time : 08:30
End Time : 17:00
Salary: £9.81
Service Specific

To support the Complex Needs Team in duties associated with the formal assessment and intervention processes for children and young people with additional learning needs (ALN)

To assist with the preparation of documentation required for panel meetings

To assist in updating pupil records on the ONE database, which includes uploading relevant reports, emails and running relevant reports.

To provide administrative support to the service managers to ensure all correspondence and emails received are uploaded to ONE

To assist with the management of the generic ALN referrals email inbox.

To provide support for the Educational Psychology service in processing and recording relevant referrals.

To maintain annual leave records for staff within the ALN and Wellbeing service.

To assist with the management of the LAs Management of attendance policy to alert managers to relevant triggers and to maintain accurate records

To manage the requirements of the SEN training programme

To assist with processing invoices and accurately code

To process supply time sheets

To assist with the development of the LAs WEB pages for the service

Service Generic to ensure cover at all times

To provide administrative support for the team and other service areas

To assist with word processing of reports, letters and updating ONE/EMS for team members and service managers

To cover the ALN (Inclusion) Helpline and provide advice and guidance to all service users

To take minutes of meetings

To deal with incoming and outgoing mail

To cover responsibilities of all aspects of the support work team, particularly when team members are absent from work

To assist with management and development of the ONE/EMS database

To develop, update and maintain manual/electronic systems

To collate, interpret data as requested to provide management information for service managers